Coleman Advisory, LLC

Cyber Security:

Coleman Advisory takes confidentiality and the safe keeping of your personal data very seriously.  The following illustrates the systems and procedures we have implemented to reduce our exposure to being compromised and protecting your personal data.

In the normal course of business, we interact with multiple online programs over the internet and in the cloud to be able to deliver our financial planning solutions, advice and services to you.   

Our firm uses several financial planning programs that are cloud based to deliver analysis, solutions and service.  These programs include a Customer Relationship Management (“CRM”) system,  several financial planning and risk assessment programs, trading and investing and performance reporting.

All of these programs meet the highest cyber security standards available today.  Additional information on the security protocols for each program is available upon request.

Although it may seem cumbersome at times, it is for your protection that I have implemented the following internal safeguards.    

Emails from our firm to you that contain sensitive personal information will be sent using encryption.  You will need to register with a password in order to view.

All computers are password protected and locked when not in use. When in use and online, our computers use Windows Defender to protect against malware, spyware and viruses. 

We have activated Windows 10 BitLocker Drive Encryption program to interact with our computer's Trusted Platform Module version 1.2 (“TPM”) to provide protection against hacked, lost or stolen computers.   The TPM is a hardware component installed in many newer computers by the computer manufacturers. It works with BitLocker to help protect user data and to ensure that a computer has not been tampered with while the system was offline.

Many documents and statements provided by you will be stored electronically in a cloud based program.  The originals will be returned to you or shredded.  To the extent we have paper files; they will be locked in file cabinets when not in use.  When no longer needed, any paper files or documents will be returned to you or shredded.

Your personal data will not be shared with anyone without your express written consent (CPA, Attorney, Insurance Agent etc.).

All verbal instructions for trades or distributions will be confirmed in writing via email or letter. 

Written requests via email or letter must be confirmed by verbal confirmation. 

Voice mail instructions for trades or distributions will not be executed until verified.